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Avoiding expenses and penalties.
Timely registering and deregistering yourself at the accommodation will prevent (costly) procedures and consequences. When you move into an accommodation you are required to register, within five days, by the Dutch law. When you move out, whether within the Netherlands or abroad, you must deregister from your accommodation.
Max registrations
The main reason why you need to deregister is that all addresses have a maximum amount of registrations allowed. If you don't deregister, you occupy a registration spot at the address, preventing the next tenant from registering. Not deregistering on time can lead to additional taxes and costs for your landlord or roommates.
Government penalties and damages suffered by landlords.
The government requires anyone who stays longer than four months to register at the address of living. When you move out to another address, you should register yourself at that given address. If you are not (de)registered properly, you are violating Dutch law based on at least one of the following articles (or maybe even all three if you did not register at all);
Artikel 2.38 eerste, tweede en vierde lid Wet BRP - Het niet doen van aangifte van inschrijving uit het buitenland (Failure to declare registration from abroad) €325,00 (2024)
Artikel 2.39 eerste lid Wet BRP - Het niet doen van aangifte van een nieuwe verblijfplaats binnen Nederland (Failure to report a new residence within the Netherlands) €325,00 (2024)
Artikel 2.47 Wet BRP - Het niet verstrekken van inlichtingen over een mogelijke adreswijziging (Failure to provide information about a possible change of address) €200,00 (2024)
The above can result in a fine of at least €850,00 by the government only. This is just a small sum compared to what a landlord may face, which can be tens of thousands of euros and may be charged to you as well.
What is a valid proof of deregistration?*
A valid proof of deregistration from The Netherlands can be requested from the municipality where the accommodation you leased with lies and us you were registered in, and is called 'Uittreksel Gemeentelijke Basis Administratie', 'Afschrift uit de Basisregistratie Personen' or 'Uitreksel GBA'. The names differ per municipality, but you should request an excerpt from the municipality.
What is a valid proof of registration elsewhere?*
A valid proof of registration elsewhere is not necessarily from Dutch origin, but must contain the following:
Signature of a government official.
Name of the official.
Registration date.
Your new address.
Your full name.
Must be on paper and have a watermark or stamp of the governmental organisation which issues the document.
Kindly note that the landlord reserves the right to reject any document which does not comply with all the above-mentioned points, or if the document's authenticity is doubted.
In some cases, an apostille will be required.
How to request a proof of deregistration?*
Valid proof of deregistration is recent documentation that confirms you have officially notified the municipality of your address change, either within the Netherlands or abroad. We require this proof before processing your deposit refund.
You can obtain proof of deregistration through two methods:
1. Relocation within the Netherlands:
If you're relocating within the Netherlands, simply register your new address on the municipality's website using your DigiD. After registration, request a BRP (Basisregistratie Personen) extract from the municipality where you're newly registered.
2. Moving abroad:
If you're moving abroad, schedule an appointment at the municipality for deregistration. During this appointment, request an official proof of deregistration certificate.
What if I've never registered myself at the address?
1. No registration accommodation
If you've stayed in an accommodation for a period of less than or up to 4 months and registration was not possible, this requirement does not apply to you.
2. Registration mandatory but you did not register:
If you’ve never registered at the address, just send us proof of where you are registered instead. This could be your previous address, your new address, or your home address abroad. We just need to make sure you’re not registered at the place you’re checking out of.
More information can be found here:
*documentation not older than 2 weeks prior to your planned check-out date.
